Approving payments

If you are authorized to approve payments for affiliates (also known as child accounts), the list of payments requiring approval includes the payments, spot trades, and forward drawdowns from the child accounts. To complete the booking on behalf of your affiliate, see Booking Affiliate Payments.

In the Payments Awaiting Approval grid, the Created By column displays the name of the account that booked the deal.

Note: You can approve payments created by other users, but you cannot approve payments that you created or edited.

To approve a payment

1. On Your Dashboard, under ACTION ITEMS, click Payment(s) awaiting approval.
   The Payments Awaiting Approval window appears with a list of the payments that have to be approved before they can be processed.
   
   You can either individually select the payments that you have permission to approve in the Approve All column or check the box next to Approve All to select all payments. You will see a green check beside each of the payments that are selected for approval. The Source column indicates whether the payment originated from Spot Trade, Make Payment, or Forward Drawdown. Filter the grid by Affiliate to view and approve payments associated with that affiliate.
   
   Note: You cannot approve payments that you yourself have entered or edited. In this case, you will see a note in the approval column that tells you that you cannot approve the payment.
   
   
   To see additional information about a payment, click the information icon in the Info column. A pop-up displays the settlement account, the number of approvals required, and the name of anyone who has already approved the payment (if multiple approvals are required).
   
   
   
   If the payment has more than one settlement account, they will all be listed, separated by commas.
   
   
   
   Click in the Beneficiary column to view the beneficiary and settlement details. Click the icon to export the payment details to PDF for sharing or approval.
   You can also click in the Remitter column to view details about the remitter.
   
   To view any attachments associated with the payment, click the icon in the Attachment(s) column.Then, in the Attachments pop-up, click the attachment that you want to view.
2. If there are any payments that you do not want to approve, click the check beside those payments. The check becomes grey to indicate that the payment is no longer selected and will not be approved.
   
   
   
3. Click SUBMIT to approve the selected payments.
   The Payments Approved page appears. This page indicates the number of payments that were approved or rejected, and the number that are still awaiting approval. It also indicates if any payments require additional approvals (if multiple approvals are required). For information about rejecting payments, see Rejecting payments. If you have approved any payments for your affiliates, you will see an option to view the affilate payments. See Booking Affiliate Payments .
   
   
   
   
Booking Affiliate Payments

• If you are authorized to view and book affiliate payments, you can operate and complete the booking on behalf of an affiliate.

• If you have approved any payments for your affiliates, you will see an option to view the affilate payments on the Payments Approved screen. Click VIEW AFFILIATE PAYMENTS.
  Alternatively, on Your Dashboard, under ACTION ITEMS, click Affiliate payment(s) awaiting booking.
  
  
  

• Selecting either option opens the Affiliate Payment(s) Awaiting Booking window, allowing you to operate as an affiliate to complete the booking on behalf of your child entities.

• In the Action column, click the link for Operate as affiliate to complete the booking.
  Note: The link is enabled if you have the necessary permissions. To request access, contact your Admin.
  
  
  

• You will be redirected to the Make Payment page where you can book payments on behalf of the selected affiliate. The header information on the page displays the name of the child account under which you are now operating.
  
  

• To return to the parent account, click the X on the Operating as header message.

Booking Affiliate Payments

• If you are authorized to view and book affiliate payments, you can operate and complete the booking on behalf of an affiliate.

• If you have approved any payments for your affiliates, you will see an option to view the affilate payments on the Payments Approved screen. Click VIEW AFFILIATE PAYMENTS.
  Alternatively, on Your Dashboard, under ACTION ITEMS, click Affiliate payment(s) awaiting booking.
  
  
  

• Selecting either option opens the Affiliate Payment(s) Awaiting Booking window, allowing you to operate as an affiliate to complete the booking on behalf of your child entities.

• In the Action column, click the link for Operate as affiliate to complete the booking.
  Note: The link is enabled if you have the necessary permissions. To request access, contact your Admin.
  
  
  

• You will be redirected to the Make Payment page where you can book payments on behalf of the selected affiliate. The header information on the page displays the name of the child account under which you are now operating.
  
  

• To return to the parent account, click the X on the Operating as header message.

4. If you have permission to book payments, click PROCEED TO BOOK PAYMENTS.
   The Make Payment window appears with the REVIEW PAYMENTS tab displayed. The payments that you approved are listed at the bottom of the page. The STATUS column displays a green check beside those payments that are ready to process.
   
   
   
5. Optionally, click the dropdown list beside any payments you do not want to book at this time, and click Save For Later. By default, all of the approved payments will be booked.
   
   
6. If you want to edit a payment, click the dropdown list beside the payment, and click Edit.
   The information is displayed in the EDIT PAYMENT tab.
   Make the required changes and then click SAVE.
   Note: When you edit a payment, it is sent to the Approval queue again. Another authorized user will have to approve this payment since you cannot approve payments that you have edited.
7. Click Get Rate to get a live quote.
   The Rate Expiry timer indicates the amount of time you have to book the deal at the displayed rates.
   
   
8. Click Book Now to confirm the rates and book the payments.
   A confirmation dialog appears to let you know your payments have been booked.
   
   
9. Click View Receipt to display the Order Receipt.